ESI & PF Registration Online
Protect Your Employees,
Stay Legally Compliant
ESI and PF are two of India's most important employee welfare schemes.
If your business crosses certain size limits, registering for both is
not optional — it is the law. When employees are protected, they work better and stay loyal.
At SHR Professional Services Private Limited, we handle your ESI and PF registration
and monthly filing compliance so you never face legal trouble.
10+
Employees for ESI
20+
Employees for PF
5,000+
Clients Served
Understanding the Schemes
What Are ESI and PF?
Two government-mandated employee welfare schemes that protect your workforce — and keep your business legally compliant.
What is ESI Registration?
ESI stands for Employee State Insurance. It is a health insurance and social security scheme managed by the Employees' State Insurance Corporation (ESIC) — a government body under the Ministry of Labour and Employment.
Under ESI, employees get free medical treatment, maternity benefits, sick pay, and even disability and dependent benefits. It is like health insurance — but the government runs it.
What is PF Registration?
PF stands for Provident Fund — specifically, the Employees' Provident Fund (EPF), managed by the Employees' Provident Fund Organisation (EPFO). It is a retirement savings scheme.
Every month, both you and your employee contribute a percentage of the employee's basic salary and DA to their PF account. This money grows with interest and is paid out to the employee at retirement or when they leave the job.
Social Security & Legal Compliance
Protect Your Workforce, Secure Your Business
ESI provides medical healthcare protection for employees earning below ₹21,000, while PF secures their retirement funds. Proper registration shows your organization values its workers and maintains complete compliance with labor laws.
- ✔ ESI medical benefits for workers & families
- ✔ PF interest-earning retirement corpus
- ✔ Avoid legal notices and heavy delay penalties
Applicability
Who Must Register for ESI & PF?
Check if your establishment is required to register under either or both schemes. When in doubt, we can advise you for free.
ESI — 10 or More Employees
Any establishment with 10 or more employees must register for ESI. In some states the threshold is 20 or more employees.
ESI — Wages Up to ₹21,000/month
Employees earning up to ₹21,000 per month are covered under ESI (₹25,000 for persons with disability). The scheme covers factories, shops, hotels, restaurants, hospitals, and more.
PF — 20 or More Employees
Any establishment with 20 or more employees must register for PF. Once registered, the coverage continues even if employee count drops below 20.
Voluntary PF Registration
Establishments with fewer than 20 employees can voluntarily register. It helps attract and retain good employees and shows you care about their future.
All Industries Covered
Factories, shops, construction firms, IT companies, educational institutions, private hospitals, and all service sector businesses are covered under both schemes.
Non-Compliance Has Consequences
Not registering when required leads to penalties, interest charges, and even criminal prosecution. Register on time to avoid unnecessary legal trouble.
Know Your Numbers
ESI & PF Contribution Rates
Understanding what you and your employees contribute each month. We handle the calculations and payments for you.
🏥 ESI Contribution Rates
| Who Pays | Rate |
|---|---|
| Employer Contribution | 3.25% of gross wages |
| Employee Contribution | 0.75% of gross wages |
| Total ESI Contribution | 4% of gross wages |
🏦 PF Contribution Rates
| Component | Rate |
|---|---|
| Employer's EPF Contribution | 3.67% |
| Employee's EPF Contribution | 12% |
| Employer's EPS Contribution | 8.33% |
| Employer's EDLI Contribution | 0.50% |
Simple Process
How We Complete Your ESI & PF Registration
We handle everything end to end. You only need to share your documents — we take care of the rest.
Step 01
Free Consultation
Call us or fill our contact form. We confirm whether ESI, PF, or both apply to your business and advise the right course of action — at zero cost.
Step 02
Document Checklist Sent to You
We send a simple, personalised document checklist via WhatsApp. You know exactly what to share — no guesswork.
Step 03
Employee Details Collected
We collect all employee data — names, dates of joining, salary details, Aadhaar, and PAN cards — and verify them for accuracy.
Step 04
Registration Filed on Official Portals
We file your ESI registration on the ESIC portal and PF registration on the EPFO portal on your behalf — correctly and on time.
Step 05
UAN Activation & Employee Onboarding
We activate UAN (Universal Account Number) for all employees and complete their KYC so they can access their PF and ESI accounts immediately.
Step 06
Registration Certificate + Ongoing Filing
Your ESI and PF registration certificates are issued. We continue handling your monthly returns and payments so you stay 100% compliant.
Employee Trust & Welfare
Setting Up Welfare and Social Security for India's Growth
Be Prepared
Documents Required for ESI & PF Registration
Our team will guide you through every document. Here is a general overview of what you will need.
📋 Business Documents
- Certificate of Incorporation or Registration certificate of the business
- PAN Card of the business
- Address proof of the establishment (electricity bill or rent agreement)
- Bank account details and cancelled cheque
- Digital Signature Certificate of authorized signatory
👥 Employee Documents
- List of all employees with names, dates of joining, and salary details
- Aadhaar Card of all employees
- PAN Card of all employees
- Bank account details of all employees
- Details of the employer, owner, or directors
Stay Compliant
ESI & PF Monthly Filing Services — Every Return, On Time
Registration is just the start. Every month, you must file ESI and PF returns and pay contributions. We handle all of this for you.
Monthly PF Return
Monthly Electronic Challan cum Return (ECR) for EPF — filed accurately and on time every month.
ESI Contribution & Return
Monthly ESI contribution payment and return filing on the ESIC portal before the due date.
UAN Activation for Employees
UAN activation and KYC completion for all new employees so they can access their accounts.
PF Claim Assistance
We assist employees with PF transfer and withdrawal claim processing when they leave the job.
ESI Card & Dispensary Details
We provide ESI card details and guide employees to their nearest ESIC dispensary for free treatment.
Annual PF Returns
Yearly comprehensive PF returns filed accurately — keeping your compliance record clean with EPFO.
Why Compliance Matters
Penalties for Non-Compliance
Not registering or late payment of ESI and PF contributions has serious consequences. We make sure all your compliance is on time, every time.
Interest at 12% Per Annum
Late payment of EPF contributions attracts interest at 12% per annum on the outstanding amount — adding up quickly over time.
Damages Up to 100% of Arrears
EPFO can levy damages (penalty) ranging from 25% to 100% of the arrears depending on how long the delay has been.
Criminal Prosecution
Wilful defaulters can face criminal prosecution under the EPF and ESI Acts. Employers can be imprisoned and fined for non-compliance.
Employee Complaints to Authorities
Employees can file complaints with EPFO or ESIC authorities, triggering inspections, recovery proceedings, and reputational damage.
Common Questions
Frequently Asked Questions About ESI & PF
Got a question? We probably have the answer right here. If not, just call us.
Get Started Today
Ready to Register for ESI & PF?
Talk to one of our compliance experts for free. We will handle your ESI and PF registration from start to finish — no confusion, no delays, no hidden charges.
Available Monday – Saturday | Free advice with no obligation